Microsoft 365 with Microsoft Teams
Microsoft Teams is the centre for collaboration in Microsoft 365, with integrated chat, video conferencing, joint editing of files in Word, PowerPoint and Excel in real time and more.
It offers a wide range of functions, including
- chat
- Video conferencing
- Collaborative editing of files in Word, PowerPoint and Excel in real time
In addition to these functions, Microsoft 365:
- OneDrive
- OneNote
- Office apps online (Word Online, Excel Online, PowerPoint Online)
- ChatGPT via Copilot for MS Edge
The apps can be downloaded and the online tools used at portal.office.com.
Activation of the MS 365 account
To activate Microsoft 365 with MS Teams, you must consent to the processing of your data by Microsoft in the ITS portal under ‘Declarations’.
Unlike other cloud services or widespread social networks, the Microsoft 365 Cloud fulfils European data protection standards and is not aimed at using your data for advertising purposes or similar. The provision by Microsoft then takes up to 24 hours. Teams can then be downloaded and installed at portal.office.com (login: btXXXXXX@myubt.de), for example.
Apply for a new team
Do you need your own team for your organisational unit? Please complete the form ‘Request for a team’ so that we receive all the necessary information from you.
New teams are created on an ongoing basis and our colleague Matthias Scharf is available half-time to answer your questions. We offer training courses as part of our ‘ITS Knowledge’ training series. You can find the dates in the ITS News.
Good to know: Teams are automatically deleted if they have not been used for 90 days. Before deletion, a request is sent asking whether the team should be extended. If there is no response, all data will be irrevocably deleted.
Explanatory video from Microsoft
Here you will find several explanatory videos from Microsoft that explain the functions and operation of MS Teams: Introduction to MS Teams
Together in a team - with Microsoft Teams, collaboration is possible anywhere and at any time.
Matthias Scharf
Questions and answers about MS Teams
You can find instructions on how to activate your M365 licence here:
In the Teams client, select the Calendar app in the left-hand bar.
Now select ‘New meeting’ and enter the desired dates here.
MS Teams is operated in the Microsoft cloud and Exchange is operated locally at the university. Both services access their own independent role and authorisation basis, which cannot be technically synchronised. There are good reasons for this design, which are related to information security and data protection, and this does not usually cause any problems. So far, the separation has been noticeable for calendar entries that are not visible in the other service.
For example, it is possible to create a calendar entry in another person's shared calendar and also invite other people. However, it is not possible to automatically create a Teams session in this case. This must be done separately, then the generated Teams link can be created and copied into the invitation.
Meeting planners can create group rooms in Microsoft Teams via the desktop client. Participants can be assigned to each room via the room settings - either automatically if you want to do it quickly or manually if specific groups are planned. Up to 50 rooms can be created in total
A video call/audio call enables a communication link to be established immediately.
A meeting is for more than two people. A separate meeting chat with additional functions is created in Teams for this purpose. Furthermore, a link is created for participation in a meeting.
With ‘Show only’, up to 20,000 participants can join a meeting as listeners.
In the Teams client, select the Calendar app in the left-hand bar.
Now select ‘New meeting’ and enter the desired dates here.
‘Please create an appointment in the ‘Recipient’ field with any email address. It can also be niemand@uni-bayreuth.de. The field must not be left empty.’
A new team can be applied for using the following online form:
https://forms.uni-bayreuth.de/formcycle/form/provide/1754/
Still haven't found the solution to your problem?
Then we will be happy to help you personally.
Please contact our ITS help desk.